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Retention labels in Office 365

Keeping Order

Article from ADMIN 58/2020

By Nico Thiemer

The Office 365 Security & Compliance Center provides a unified interface for managing policies and security settings, including retention labels, which specify how data is handled for compliance with internal policies, data protection laws, and tax legislation.

The Office 365 Security & Compliance Center (OSCC) serves up numerous functions through a uniform URL that were previously scattered throughout the Office 365 world [1]. Although OSCC works with all Office 365 plans, not all features are supported by all plans [2]. Most of the functions I will look at here are available starting in enterprise plan E3, but some of them start from E5.

Microsoft is in the process of splitting the OSCC into two centers: the Compliance Center and the Security Center, each with their own ports of entry [3] [4]. These centers offer more functions and are more clearly arranged. However, OSCC offers the most features under one roof.

Authorizations Structure

The global admin has access to all centers, but you have to grant access to other accounts first – typically for employees who are responsible for compliance or corporate security. You can assign these people the required authorizations with a high level of granularity. The OSCC link bar has a Permissions item at the top that shows the assignable roles; clicking on them lets you edit the role and add the corresponding members. It is interesting that even a global administrator is not allowed to do everything. For example, although you can start a global search with electronic discovery (eDiscovery ), you only see the result set for the search, not the content. Only members of the eDiscovery Manager role group, which is not populated by default, can read this content. You can find more information about authorizations and eDiscovery online [5].

Compliance is not a primary task for administrators, and it's

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