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Legal or litigation hold and eDiscovery in Microsoft Teams
Holdover
A legal or litigation hold is a process an organization uses to preserve all forms of relevant information when litigation is reasonably anticipated. In Microsoft 365, you can use the eDiscovery tool with the Microsoft Purview portal to place content locations like Exchange Online mailboxes, SharePoint Online and OneDrive for Business sites, and Microsoft Teams on hold. Legal or litigation hold should not be confused with data retention policies.
A legal hold is a process that an organization uses to preserve all forms of relevant information when litigation is reasonably anticipated. When a hold is placed on a content location, all existing content is preserved, and any content that is edited or deleted is also preserved, ensuring that all relevant data is available for the legal process.
Data retention policies in Microsoft 365 are used to manage the life cycle of data by specifying how long content should be retained and what should happen to it when the retention period expires. Retention policies can be applied to specific content locations or to the entire organization. Unlike legal hold, which is used to preserve data for legal purposes, retention policies are used to manage data for compliance, regulatory, or business reasons.
Sensitivity labels in Microsoft 365 allow you to classify and protect your organization's data, as well as apply protection settings such as encryption or visual markings to content. Although sensitivity labels do not directly affect the legal hold process, they can help ensure that sensitive data is properly protected and managed throughout its life cycle, including during a legal hold. By using sensitivity labels to classify and protect data, you can help ensure that sensitive information is not accidentally or intentionally deleted or altered during a legal hold.
When implementing a legal hold in Microsoft 365, you need to consider several things, including:
- Scope
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