Microsoft 365 and Teams settings and security

Little Tricks

Corporations are increasingly turning to Microsoft's cloud services in the form of Exchange Online, SharePoint Online, or OneDrive for Business. The environment previously known as Office 365, and now renamed Microsoft 365, is enjoying increasing popularity. The same is true for Microsoft Teams – and not just since the pandemic. In this article, I offer simple but effective tips for the administration of both worlds.

Although Microsoft recently changed the name of Office 365 to Microsoft 365, in many cases it's still referred to as Office 365, and the names are interchangeable. Nothing has changed in terms of administration. I start with user management, which does not always have to take place at a central IT location, because in Office 365 you can delegate administrative authorizations to users or lower level administrators.

Services are managed in the Microsoft 365 Admin Center, which you can reach quickest by going to https://admin.microsoft.com. You can see the user roles there in the Manage roles menu item in user management by clicking on the user to access the menu item. The most important roles appear first in the window. You can view all the roles that are available by clicking on the item Show all by category .

Now you will see the roles and a description. If you click on a role, you will see its members in Assigned admins . Use the Export admin list link to create a CSV file listing all roles and their members. You will only see roles with members; the report will not show empty roles. If you click on several roles, you can compare their rights in context with the menu item Compare roles .

PowerShell Management

PowerShell also lets you manage authorizations and other settings for Office 365; you need the Azure AD module:

Install-<ModuleName>

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